Sector build · designed and built by ExSient
Gyms & Fitness Studios
Where the gyms & fitness studios journey quietly leaks — and the customized platform, built for exactly these workflows, that closes each leak. One-time license, unlimited users, free lifetime support.
The problem
Counter cash, recorded by hand
Membership and PT payments land in a register or a phone note — simple to mis-record, simple to skim — businesses lose ~5% of revenue to fraud a year (ACFE 2024).
Renewals lapse because nobody remembers
Expiries live in someone's head or a WhatsApp message, so paying members quietly walk away un-chased.
Every new joinee needs weeks of training
Plans, prices, freezes and PT packages sit in people's memory — onboarding is slow — structured digital onboarding makes staff up to 50% more productive.
Built for gyms & fitness studios
Membership & Plans
Plans, freezes, upgrades and auto-renewals in one place.
Attendance & Access
Check-ins, biometric/QR access and live floor occupancy.
Trainer & Staff
Rosters, payroll and trainer-wise performance.
Diet & Workout Plans
Assign personalized programs members see in-app.
Automated Billing & Reminders
Invoices, payment links and renewal nudges sent automatically.
CRM & Lead Follow-up
Capture trial leads and convert with tracked follow-ups.
How a day flows
- Lead / trial enquiry
- Auto follow-up & booking
- Membership + auto-invoice
- Attendance & workout tracking
- Renewal reminders & retention
From the first trial enquiry to a renewed annual membership — every step tracked, billed and followed up automatically.
The outcome
↓40%
fewer missed renewals with automated reminders
360°
view of every member, plan and payment
1
platform replacing 4–5 disconnected tools
Ownership, without the risk
One-time license, lifetime ownership
Pay once, own the platform and its source code forever — no monthly rent, no vendor lock-in, no per-user fees at any scale.
The stack follows the outcome
Technology is chosen after the problem is understood, never because we resell it. Whatever your workflows genuinely need, assembled to fit and documented so your own team can carry it.
Free lifetime support
Updates, security patches, bug fixes and priority support — included with the one-time payment, free for life.
Your cloud, your data
Deployed on your own AWS environment with full control of security and data residency. AI- and audit-ready from day one.
How it starts
30-minute demo
See the platform on your sector's workflows — book it through the chat or WhatsApp.
Module-scoped quote in 48 hours
One fixed, one-time figure for exactly the modules you need — nothing you don't.
Live in weeks, not months
Guided onboarding: we implement, migrate your Tally and Excel data, and train your team.